RFQ Templates That Chinese Factories Actually Answer (With Copy-Paste Sections)

Chinese factories respond fastest to RFQs that fit on one page of structured tables: clear product specs, target quantity tiers, packaging breakdown, destination port, and required certifications—because vague "how much for water bottles?" messages force them to guess and they often quote high to protect margin.

Business document and procurement

RFQ Header Block

``` RFQ Number: RFQ-2026-001 Buyer Company: [Your legal name] Contact: [Name, email, WhatsApp/WeChat] Target Market: US / EU / GCC / other Requested Response By: [Date] ```

Section 1: Product Specifications

FieldYour Input

Product nameInsulated stainless bottle 500ml Material304 stainless, BPA-free lid DimensionsH 240mm × Ø 70mm ColorMatte black + 1 custom Pantone LogoLaser engrave, 30mm width Reference photo[Attach link/file]

Section 2: Quantity Tiers

Ask three tiers to expose MOQ flexibility:

TierQtyPurpose

Sample3–5Quality approval Trial500Market test Bulk3,000Target production

Section 3: Packaging

Retail box: kraft, 4-color print

Master carton: 24 pcs, drop test ISTA-1

Barcode: UPC provided by buyer / factory applies FNSKU

Section 4: Commercial Terms

TermRequest

IncotermFOB Ningbo / EXW factory Payment30% deposit, 70% after inspection Lead timeSample days / bulk days WarrantyDefect rate allowance

Section 5: Compliance & Testing

List mandatory tests (FDA 21 CFR for food contact, REACH, etc.). Factories quoting without addressing compliance are filtering themselves out.

Section 6: Factory Disclosure

Ask directly:

Are you manufacturer or trading company?

Upload business license

Main export markets last 12 months

Can we video-audit production line?

Comparison Scorecard

Rate each response 1–5 on: spec comprehension, price transparency, lead time realism, certification awareness, English clarity.

Bilingual Tip

Send English RFQ + key lines in Chinese (material, quantity, port) to reduce misunderstanding on 1688 sourced factories.

Key Takeaways

✅ Tables beat paragraphs for factory quoting

✅ Three quantity tiers reveal true MOQ economics

✅ Attach visuals and reference samples

✅ Ask license + factory video in every RFQ

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