Define measurable quality standards in your RFQ, not just visual descriptions.
Approve a production sample and store the reference media and notes.
Set checkpoint timing for pre-production, in-line, and pre-shipment inspection.
Use clear pass-fail criteria for packaging, labeling, dimensions, finish, and functionality.
Document defects with photos, quantities, and corrective-action deadlines.
The supplier avoids detailed sample comments or asks you to trust the factory.
Production photos do not match the approved sample or packaging specification.
Inspection reports are vague, incomplete, or sent only after shipment.
Frequently Asked Questions
When should I inspect production?
For most orders, inspect at least before shipment. For higher-risk products, add an in-line inspection during production so issues can be corrected earlier.
What should be in a quality checklist?
Include dimensions, materials, color, finish, packaging, barcodes, labels, performance tests, and acceptable defect thresholds.